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HOW TO ARRANGE CATERING FOR A SEMINAR OR CONFERENCE

HOW TO ARRANGE CATERING FOR A SEMINAR OR CONFERENCE

Your business conference or seminar is in few days to come and now that you finished the schedule, it is time to think about the catering services.

There are a few things to keep in mind when arranging the catering for the event.

First, think of the time of day the conference is being held. Morning menus will look different than afternoon menus.

When organizing a conference or a seminar, you need to remember that the attendees will not want to sit all day without eating a decent meal. Figure out if you will be hiring a catering service to bring in breakfast, lunch and snacks during the conference.

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Catering

Decide what type of catering will be available. Will there be a snack bar or restaurant where delegates can order food, will you have a voucher system or will you serve plated meals. Will you be serving Breakfast, Lunch, Dinner and teas and over how many days?

Whatever catering style you plan on having, make sure you plan your menu and offer vegetarian options as well.

Décor

Plan your décor ahead of time. Most venues should be able to provide you with the basics such as chairs, tables, table cloths etc. Anything extra you will most likely have to source from a décor hire company.

Draping, table linens, red carpet and podiums are a great way to add colour to a conference venue. Plan and order the arrangements in advance.

It is lunch time

Lunch menus are most usually served buffet style where attendees will just grab a plate and serve themselves. It is important to select the kind of menu that everyone will enjoy.

When choosing lunch menus and serving arrangements, consider asking the catering company for references based on similar occasions it has worked for. For a conference or seminar, ask for a sample of three or four course menu suggestions, e.g. vegetables, salad, main course and dessert.

Choose a style that best suits you

When your conference falls around a holiday, you need to give your food some festive feel. For instance; if your conference or seminar takes place around December, you will need to give it some Christmas feel, have Christmas decorations and some pumpkin bread into your pastry basket. If winter is near, adding gingerbread cookies can spruce up your breakfast selection or make a nice afternoon snack.
You can even consider offering hot apple cider or hot chocolate as special beverage preferences.

Food suggestions for lunch/dinner:

  • Spit Braai
  • Hot buffet
  • Platters (savory and sweet)
  • Traditional braai
  • Casserole menus
  • Salad with low-fat or fat-free dressing on the side
  • Soups – vegetarian broth based or skim milk based
  • Pasta salad with low-fat dressing
  • Steamed vegetables with herbs/lemon
  • When serving desserts, offer small serving sizes.
  • Water — plain, sparkling or flavored with no added sugar
  • Coffee, tea (offer decaf)

Spit braai

Believe it or not, spit braai catering is a great thing to do when serving those with special dietary needs.  It’s a fact that everyone eats meats.  You might need to consider vegetarian guest, or attendees.
A spit braai caterer can also create wholesome side dishes such as salads that are prepared with farm fresh greens, and vegetables.

Your spit braai should be served with side dishes – pearl onions & baby potatoes basted in the spit, traditional pap­- selection of salads and desserts.

Ensure full function management

Full function entails:

-Ensuring timeous set up of venue

-Ensuring heating of food in order for meal to be served at a specific time.

-Controlling of waiters for setting and clearing.

-Serving of meal either buffet or plated.

 

AS ONE OF GAUTENG’S OLDEST ESTABLISHED CATERING COMPANIES, WE HAVE DECADES OF EXPERIENCE TO OFFER YOU, THE CLIENT.

 4 Seasons Caterers ensure that you have a memorable event by just providing its customers with the best services of all time. From “Easy Meals” such as Prego Steak, Hamburgers to Spit braai’s, Plated Meals and Simple Casserole’s. We have a menu to fit your Budget.

Photo: myattitute

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